Organizer Agreement.

1. Who this agreement is between

This Organizer Agreement (the “Agreement”) is entered into between Skadi Events (“Skadi Events”, “the Platform”, “we”, “us”) and the organization on whose behalf you create or publish an event (“Organizer”, “you”).

You accept this Agreement on behalf of a specific organization — your personal organization, or a club or governing body you act for. By accepting, you confirm that you are at least the age of majority where you live and that you have authority to bind that organization to it. If you do not, do not accept.

Acceptance is recorded per organization and per version of this document. Accepting for one organization does not bind another, and an organization’s owner must accept the current version before any of that organization’s events can be published.

2. What the platform is

Skadi Events is software, and a payment rail. We provide tools that let you advertise an event, take registrations, collect money for them, run the competition, and publish what happened. Specifically, we provide:

• A public listing and registration page for events you choose to publish.
• Registration, waitlist, add-on and pricing tools, and the participant records that come out of them.
• Payment collection from participants through Stripe, and payout to your connected Stripe account.
• Scoring, seating, target assignment, results, brackets and the printed materials that support running a shoot.
• Communications to your participants that you compose and send, such as event announcements.
• Data export, so your event’s records remain yours.

We provide these as a service, as they exist at the time you use them. We may add, change or remove features, and we may perform maintenance that makes the platform temporarily unavailable.

3. What the platform is not

This section is the heart of the Agreement, and the part most likely to be assumed rather than read. Skadi Events is not:

• Not the host, organizer or promoter of your event. We do not run it, staff it, supervise it, or attend it. You do.
• Not a sanctioning or governing body. Whether an event is sanctioned, and by whom, is a decision of that body under its own rules. Displaying a sanction status on the platform is a record of that body’s decision — it is not our approval, endorsement, or verification of your event.
• Not an insurer. We provide no coverage of any kind for your event, your participants, your volunteers, your venue or your equipment.
• Not a safety authority. Range safety, equipment inspection, field layout, shooting line control, first aid, weather decisions and the supervision of minors are yours. Features we provide that touch on these — inspection checklists, venue layouts, target assignments — are record-keeping conveniences, not judgments that anything is safe or compliant.
• Not the seller of what you offer. Entries, merchandise, meals and any other goods or services you sell through the platform are sold by you to your participants. We collect the money on your behalf; we are not a party to that sale.
• Not a legal, tax, accounting or compliance adviser. Determining and meeting your obligations — including sales taxes, charitable and non-profit rules, permits, minor-protection and screening requirements, and accessibility law — is yours alone.
• Not a guarantor of your participants. We do not vet, screen, background-check or verify the identity, eligibility, membership standing, age or classification of anyone who registers, beyond the mechanical checks you configure.

4. Your event is your responsibility

You are solely responsible for your event, from the moment you publish it to long after it ends. That includes, without limiting it:

• Actually holding the event you advertised, on the dates, at the venue, in the format and to the rules you published — or dealing fairly with your participants if you cannot.
• Securing the venue, permits, licences and any insurance appropriate to the activity, including public liability coverage.
• Range safety and the conduct of the competition, including any rulebook you have claimed to run under.
• Recruiting, briefing and supervising your staff and volunteers, and the screening required where minors or vulnerable participants are involved.
• The accuracy of everything you publish — schedules, pricing, eligibility, capacity, categories, and results.
• Responding to your participants: their questions, complaints, disputes, appeals and refund requests.
• Complying with all applicable law, and with the rules of any body whose sanction you hold or claim.

Nothing you do on the platform transfers any of this to us, and no feature we provide should be read as us assuming any part of it.

5. Your account, your organization, your staff

You are responsible for the security of your account and for everything done under it. Where you grant staff access to your organization or to an individual event, you are responsible for what those people do with it, and for removing access when it is no longer appropriate.

Your organization’s owner holds full authority over it and cannot be removed from it. Delegated staff act within the permissions you grant them. Accepting this Agreement as a staff member binds the organization you accepted for; it does not make you personally its owner, and it does not substitute for the owner’s own acceptance where this Agreement requires it.

6. Fees, and why they are not refundable

Where you collect money through the platform, two costs come out of your side of each transaction: the platform fee, and payment processing charged by Stripe. Your participant pays the price you listed; your payout is that price less those costs. Current rates, caps and any fixed event fees are published on our pricing page and form part of this Agreement.

Fees are non-refundable. If you refund a registration, your participant is returned their money, but the processing fees from the original transaction are not returned, and the platform fee for that transaction is not returned either. This is true however the refund comes about — whether you cancel the event, the participant withdraws, or the payment is later disputed or reversed. The work of taking the payment was done, and its cost was incurred, when the payment was taken.

The same applies to any fixed fee paid to publish or upgrade an event: it is non-refundable, including if you subsequently cancel the event, and any credit, cap or annual ceiling it counts toward is consumed going forward only — a refund never restores it.

Chargebacks, disputes and reversals on payments collected for your event, together with any associated fees, are your responsibility. We may recover them from your payouts, set them off against amounts otherwise owing to you, or invoice you for them where your balance is insufficient.

We may change our fees. Changes apply to events published after the change takes effect and never retroactively to money already collected.

7. Payments, payouts and Stripe

Payment processing is provided by Stripe. To take payments you must complete Stripe’s onboarding and maintain a connected account in good standing, and you are bound by Stripe’s own agreements with respect to that account. If Stripe restricts, suspends or closes your account, or holds or reverses funds, we cannot override that, and this Agreement does not make us liable for it.

We never take custody of your event revenue beyond the mechanics of collection and payout, and we are not a bank, an escrow agent or a money transmitter. Payout timing is determined by Stripe.

You are responsible for determining, collecting and remitting any taxes arising from what you sell. Prices you enter are the prices your participants are charged.

8. Refunds, cancellation and credit

Your refund and cancellation policy is yours to set, to publish, and to honour. We provide the mechanism; the obligation to your participant is yours. Where you cancel an event, you are responsible for making your participants whole in accordance with what you told them and with applicable law.

Where you offer credit with your organization instead of a cash refund, that credit is a liability you carry, not money we hold. We track the balance and enforce how it is redeemed against your future events; we do not custody it, guarantee it, or pay it out in cash. If you stop hosting events, that credit is a matter between you and the person holding it.

We may, but are not obliged to, refund a participant directly where we are legally required to, where a payment was clearly taken in error, or to resolve a dispute or chargeback. Where we do, we may recover the amount from you.

9. Participant data

Running an event gives you access to personal information about the people who register: names, contact details, dates of birth, category and club affiliation, and their scores. You may use it only to run the event they registered for and to meet your obligations to them or to a governing body.

• Do not sell it, rent it, or trade it.
• Do not use it for marketing unrelated to the event, or add people to mailing lists they did not ask to join.
• Do not disclose it beyond your staff and volunteers who need it, and any body your event is sanctioned by.
• Handle it in line with applicable privacy law, and delete or return it when you no longer need it.
• Respect the privacy settings participants and their guardians have chosen, including name redaction — do not republish elsewhere what the platform withholds.

Our own handling of personal information is described in our privacy policy. Where you and we each determine how participant data is used, each of us is responsible for our own compliance.

10. Your content

You keep ownership of everything you upload or write — event descriptions, logos, images, schedules and results. You grant us a non-exclusive, worldwide, royalty-free licence to host, store, reproduce and display it for the purpose of operating the platform and showing your event to the public, including in listings, search and results.

You confirm you have the rights to everything you upload, including any trademarks, photographs and images of identifiable people.

11. Acceptable use

You will not use the platform to:

• List an event you do not intend to hold, or that you are not entitled to hold.
• Misrepresent a sanction, affiliation, endorsement or insurance you do not have.
• Collect money you do not intend to deliver against, or launder funds through registrations.
• Break the law, infringe anyone’s rights, or harass, endanger or discriminate against participants.
• Interfere with the platform’s operation, probe its security, evade its fees, or access data belonging to events you have no role in.

12. Indemnity

You agree to indemnify, defend and hold harmless Skadi Events, its affiliates, and their respective owners, directors, officers, employees, administrators, contractors and agents (together, the “Indemnified Parties”) from and against any and all claims, demands, actions, proceedings, losses, damages, liabilities, fines, penalties, costs and expenses — including reasonable legal fees — arising out of or in connection with:

• Your event, including its organization, promotion, conduct and cancellation, and anything that happens at it.
• Injury to, illness of, or death of any person, and loss of or damage to any property, in connection with your event.
• Your breach of this Agreement, or of any law, rule or sanctioning-body requirement applicable to you.
• Any dispute between you and a participant, volunteer, venue, sponsor, official or governing body — including refund, entry, eligibility, classification and results disputes.
• Your handling of participant data, and any content you upload.
• Any tax, fee or charge you were responsible for and did not pay.

This indemnity survives the end of this Agreement and the closure of your account. We will notify you of any claim we seek indemnity for, and you may not settle a claim in a way that imposes any obligation or admission on an Indemnified Party without our written consent.

13. Disclaimer of warranties

The platform is provided “as is” and “as available”. To the fullest extent permitted by law, we disclaim all warranties, whether express, implied or statutory, including any warranty of merchantability, fitness for a particular purpose, and non-infringement.

We do not warrant that the platform will be uninterrupted, timely, secure or error-free, that scores, rankings, results or seating will be free of defect, or that data will never be lost. You are responsible for keeping your own records of anything you cannot afford to lose, and the export tools exist for that purpose.

14. Limitation of liability

To the fullest extent permitted by law, the Indemnified Parties will not be liable for any indirect, incidental, special, consequential, exemplary or punitive damages, or for lost profits, lost revenue, lost registrations, lost data, or reputational harm, however caused and on any theory of liability.

Our total aggregate liability arising out of or relating to this Agreement or the platform is limited to the total platform fees you paid us in the twelve months immediately before the event giving rise to the claim.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation of certain liabilities. Where that is the case, the exclusions and limitations above apply to the greatest extent the law allows, and nothing in this Agreement limits liability for death or personal injury caused by our negligence, or for fraud.

15. Suspension and termination

You may stop using the platform at any time. Ending this Agreement does not release you from obligations to participants who have already registered and paid, and does not entitle you to a refund of fees already incurred.

We may suspend or terminate your access, unlist or cancel an event, or withhold a payout where we reasonably believe you are in breach of this Agreement, where doing so is necessary to comply with law or with Stripe’s requirements, or where there is a risk of harm to participants or to the platform. Where circumstances allow, we will tell you first and give you a chance to put it right.

Sections 6, 8, 9, 12, 13, 14 and 17 survive termination.

16. Changes to this agreement

We may publish a new version of this Agreement. When we do, you will be asked to accept it the next time you create or publish an event. Events already published continue to run under the version you accepted at the time, and we will not apply a new version retroactively to money already collected.

If you do not accept a new version, you may continue to run your existing published events, but you will not be able to publish new ones.

17. General

This Agreement is governed by the laws of Ontario, Canada, without regard to its conflict-of-laws rules, and the courts of Ontario, Canada have exclusive jurisdiction over any dispute arising from it.

You are an independent contractor in relation to us. This Agreement creates no partnership, joint venture, employment or agency relationship, and neither party may bind the other.

This Agreement, together with our privacy policy and published pricing, is the entire agreement between us on this subject. If any provision is held unenforceable, the rest remains in force. Our failure to enforce a provision is not a waiver of it. You may not assign this Agreement without our consent; we may assign it in connection with a merger, acquisition or sale of assets.

Questions about this Agreement: support@skadisedge.com.